METROPOLITAN KING COUNTY COUNCIL EXECUTIVE ASSISTANT at King County Council in Seattle, WA

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Description

Summary



This position will remain open until filled but the screening process will move quickly.  In order to be considered for the first round of interviews please submit your application materials no later than May 1, 2019 before 11:59 p.m.


The Metropolitan King County Council is seeking a highly skilled, results oriented and collaborative individual, with a passion for providing confidential, senior executive - level administrative support to the Council's Chief of Staff and other Senior Managers within the legislative branch. This position provides you the opportunity to showcase your strong organizational skills and attention to detail in an environment dedicated to serving the needs of the Council and the citizens of King County.


The role of the Executive Assistant requires a high degree of personal initiative and ability to efficiently plan and prioritize deliverables and resources. The most competitive candidates will be exceptional professionals who are: discrete; demonstrate initiative; proactive; organized; and deliver results while working independently with general guidance. The ideal candidate will exhibit the ability to exercise sound, independent judgment; remain neutral on issues where there are competing political agendas and to use a high degree of tact and diplomacy in dealing with sensitive situations and concerned or upset individuals. The Executive Assistant is an hourly, at-will, overtime-eligible classification that reports directly to the Chief of Staff.


The Metropolitan King County Council values diverse perspectives and life experiences and is committed to upholding and promoting equal opportunity in employment. The Council encourages people of all backgrounds, cultures and religions to apply, including veterans, people of color, immigrants, refugees, women, LGBTQ, and people with disabilities. A diverse workforce is a strong workforce.

MEET THE METROPOLITAN KING COUNTY COUNCIL: 
King County Council



Job Duties



SCOPE OF JOB DUTIES: 



  • Provide administrative support to the Chief of Staff and members of the Senior Management Team as assigned by the Chief of Staff.

  • Data entry and data management.

  • Problem solve with limited guidance and have a sense of urgency in situations that require a quick turnaround while providing exceptional customer service to all Councilmembers and staff in person and on the phone.

  • Contribute to the Council by bringing your innovative ideas and "can do" attitude.

  • Scheduling and resource management.

  • Create, Organize and Manage office documents such as agendas, reports, work plans, databases and professional correspondence while being highly detailed.

  • Research and Implement process improvements while holding yourself accountable for producing timely, high quality work under tight deadlines and maintaining composure.

  • Support and enforce the Council's equity and social justice values and objectives, both in operations and work product and priorities.

  • Act as a resource for all King County Constituents on issues pertaining to the Council.

  • Plan and manage work responsive to Council mandates, mission and professional standards.

 



Experience, Qualifications, Knowledge, Skills



OUR IDEAL CANDIDATE:

The ideal candidate will have experience working in a legislative environment, providing administrative support directly to elected officials or Senior Managers with a proven track record facilitating decisions and successfully navigating information in a political environment as well as excellent written and verbal communication skills, initiative, and good judgment.

Competitive candidates will have an Associate's Degree with an emphasis in business or a related field, OR any combination of education and experience that clearly demonstrates the ability to perform the scope of the job duties and have demonstrated the following:



  • Experience with file management and records retention.

  • Exhibit the ability to exercise sound, independent judgment; remain neutral on issues where there are competing political agendas and to use a high degree of tact, discretion and diplomacy in dealing with sensitive situations and concerned or upset individuals.

  • Procedural knowledge of applicable laws and regulations governing Council activity and permanent public records within King County is a plus.

  • Experience and comfort with the use of Microsoft Excel, Microsoft Word, Access, Outlook, PowerPoint and SharePoint.

  • Ability to focus on the details and approach problems logically and rationally.

  • Excellent communication skills including an ability to present information clearly and concisely in writing or verbally.

  • Flexible, independent, self-motivated; able to deal calmly and professionally with ambiguous data while leading in an environment of constant change.

  • A commitment to equity and social justice.

  • Demonstrated ability to maintain regular, reliable and timely attendance.

Experience working within King County is a plus.



 



Supplemental Information



Who May Apply:

This position is open to all qualified candidates. Applications will be screened for qualifications and completion of ALL required materials and forms.  The most competitive applicants may be contacted for additional steps in the selection process, including proficiency with Microsoft office suite.

Forms and Materials Required:



  • A cover letter

  • Resume

  • King County application

  • Completed supplemental questions



You may attach multiple relevant documents with your application.  Your application may be rejected as incomplete if you do not include the required information in the application.  Cover letters and resumes are not accepted in lieu of a completed application.  Applications and/or supplemental question responses that state "see my resume" are considered incomplete and will not be accepted.


A complete job description can be downloaded by going to: KCC Executive Assistant


If you have any questions regarding this opportunity to join County government, please contact Tracy Calderon at 206-477-0979 or tracy.calderon@kingcounty.gov

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